Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
The Mercy Corps Finance Department is responsible for all financial functions in Nepal, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Project Managers and the Project teams to ensure that financial resources are used efficiently and effectively.
Working in the Finance Department under the direction of the Finance & Compliance Officer and Finance & Compliance Manager, the Finance Assistant will assist in the processing and recording of payment transactions in a timely and accurate manner. And be responsible for the accounting and documentation of all financial transactions in a timely and accurate manner.
As gender and social inclusion (GESI), governance, and environmental compliance are cross-cutting and core components of all MC programs, the Finance Assistant is required to own these components and ensure GESI sensitivity and integration, governance practices, and environmental compliance are integrated into his/her work area.
The specific duties and responsibilities of the Finance Assistant include, but are not limited to, the following:
- Maintain Cash Custody
- Review and clear the petty cash expenses report submitted by Administration.
- Review and Transfer payment request, EER (Employee Expenses Report) for accuracy and completeness and ensure that all cash and bank transactions are fully approved before disbursement of check and S2B Transfer and properly documented.
- File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded
- Day-to-day data entries (Bank & Cash) into Accounting Software Navigator.
- Assist Finance Officer with file archiving, Finance file warehouse setup, and annual reporting.
- Assist on pull out the original VAT invoices from vouchers under the USAID project and filing back with copy invoices and stamps and follow up on IRD for VAT reimbursement.
- Assist Finance Officer & Deputy Finance Manager with audit handling documentation and back-to-file in a coordinated manner.
- Prepare photocopies, scans, and other supporting documents as required for Audit and monthly reporting package to HQ Finance.
- Assist in the timely deposition of CIT, SSF, and Tax monthly as per government regulation including E-TDS and verification.
- Assist in Finance Officer for VAT professing and follow up with IRD.
- Prepare photocopies of vouchers, scan and other supporting documents as required for the monthly reporting package to HQ Finance
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
- Perform other related duties as assigned.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
- Ensure proper integration of GESI aspects into sector-specific program planning and implementation working closely with GESI officers.
- Mercy Corps as a humanitarian agency is expected to respond as and when crisis and humanitarian situation engulfs. As MC employees all staff is expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities in such situations.
- Other duties as assigned by the Country Director
Reports Directly To: Finance Officer, Kathmandu
Works Directly With: Finance Officer, Other Finance teams, Operations staff, and other staff.
Accountable to: Position Description; Finance and Compliance Director, Finance Team, Country Director, National Staff Policy Handbook; Code of conduct and Mercy Corps policy and procedures.
- Bachelor’s or equivalent in accounting/ financial management or a relevant business field.
- 2 years of experience Two or more years of accounting or bookkeeping experience, including experience with double-entry accounting, and working with I/NGOs is preferred.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
- Proven ability to solve problems independently without direct supervision.
- Strong computer skills in MS Office programs, particularly Excel
- Familiarity with computerized, double-entry accounting software.
- Excellent oral and written English skills.
- Ability to work effectively with an ethnically diverse team in a sensitive environment.
A successful Finance Administrative should have a clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures are essential. The ability to interact effectively with international and national staff members is required. A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary. The Finance Administrative will have proven experience with diverse teams and capacity building, individual staff development, and strong mentoring skills. Multi-tasking, prioritizing, problem-solving and simultaneous attention to detail as well as strategic vision are essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments, and make effective written and verbal communication a priority in all situations.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Equal Employment Opportunity:
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics:
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.
As a safeguarding measure, Mercy Corps screens all potential US-Based employees. Any offers of employment or continued employment are dependent on the successful completion of the screens which include but are not limited to our Background Check and Interagency Misconduct Disclosure Scheme processes.
Diversity, Equity & Inclusion:
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.